Microsoft Outlook 2010 includes new features and capabilities to help you
stay connected with people and better manage your time and information.
First introduced in Microsoft Office Outlook 2007, the ribbon is part of the
Microsoft Office Fluent user interface. It is designed to help you quickly find
the commands that you need to complete a task. Commands are organized in logical
groups that are collected together under tabs. In Outlook 2010, the ribbon has
replaced the former menus in the main Outlook window. In addition, the ribbon
can be customized to include custom tabs that you can personalize to better
match your work style.
More room to manage your account
Many Outlook settings that are not directly related to creating or managing
Outlook items, such as print commands and account management options, are now in
the Microsoft Office Backstage view. Click File to manage your
accounts, set up rules and Automatic Replies, and find other behind-the-scenes
See more of your messages
An improved conversation view is now available when you work with your
messages. This view improves tracking and managing related messages, regardless
of the folder that contains the messages. You can see the complete course of the
conversation, including your responses, find the most recent responses, and more
easily determine the message most important to you. You can also easily
categorize or ignore a complete conversation. For more information, see Introduction
to Conversation View.
Process and file your messages faster
Quick Steps Turn commands and
procedures that you use most often into one click. You can customize the default
Quick Steps, and create your own buttons that combine your frequent actions. The
Quick Steps gallery includes buttons for one-click file and flag, sending
messages to your team, and other popular commands. For more information, see Automate
common or repetitive tasks with Quick Steps.
Meeting Reply Scheduling a
meeting is as easy as replying to the message. While reading a message, you can
schedule a meeting with all the message recipients with the new Meeting Reply command. All the messages recipients are added to a
new a meeting request in one click. For more information, see Respond
to an e-mail message with a meeting request.
Instant Search improvements
Outlook 2007 introduced Instant Search. In Outlook 2010 it is easier to narrow
your search results by using criteria such as sender, subject keywords, and
other information such as the presence of attachments. The Search Tools
contextual tab includes a set of filters that efficiently focus your search to
isolate the items that you want. For more information, see Find
a message or item by using Instant Search.
Reduce the noise in your Inbox
Ignore Conversation If a
conversation is no longer relevant to you, you can prevent additional responses
from appearing in your Inbox. The Ignore command moves the whole
Conversation and any future messages that arrive in the Conversation to the Deleted Items folder. For more information, see Ignore
Clean Up Conversations When a
message contains all the previous messages in the Conversation, you can click Clean Up to eliminate the other redundant messages. For example, as
people reply to a Conversation, the response is at the top and the previous
messages in the Conversation are below. Instead of reviewing each message, keep
only the most recent that includes the whole Conversation. For more information,
Conversation Clean Up to eliminate redundant messages.
Work smarter and more efficiently with messages
MailTips Outlook 2010 includes
MailTips, which help you avoid common, but potentially costly or embarrassing
mistakes. MailTips alerts can be triggered by actions including clicking Reply All to a large recipient list, sending sensitive information
to someone outside your organization, or sending a message to someone who is out
of office. For more information, see Turn
on or off MailTips.
Forgotten subjects When you
click Send on a message that does not have a subject, a message
appears to confirm that no subject was intentional.
improvements It is easier to remove a name from the
Auto-Complete List suggestions, and when you are using a Microsoft Exchange
Server account, your Auto-Complete List is available from any computer that you
use Outlook with your Exchange account. For more information, see Delete
a name from the Auto-Complete list.
Roaming signatures Custom
signatures that you create for your messages are available to you from any
computer that you use.
Resize attached photos An
option is available to resize large attached pictures. For more information, see
the size of pictures and attachments.
Include screen shot Sharing
what you see on your screen is easy with the new Include screen shot command.
Select all or any part of your computer screen and include a snapshot of it in a
More spell checking Spell
checking works in more places. This includes subject lines of messages, tasks,
and meeting requests.
Expanded delivery information
When you use a Microsoft Exchange Server account, you can review detailed
delivery information both for outgoing and incoming messages.
Get the calendar big picture
Meeting Suggestions Introduced
in Outlook 2007, Meeting Suggestions now appears when you create a meeting
request. Schedules for attendees are analyzed and the best time is suggested,
based on everyone's availability.
Calendar Groups Quickly see
the calendars of people you frequently work with. Select the members one time,
then use the Calendar Group every time that you want view those same calendars.
Calendar Groups can also include resources, such as conference rooms. This is a
great way to find available conference rooms in your building. For more
information, see Create,
view, or delete a calendar group.
Schedule View Whether you use
the new Calendar Groups, or manually select multiple calendars to review, the
new Schedule View can help take some guesswork out arranging meetings.
Individual, resource, or Calendar Group calendars appear in a horizontal view to
quickly discover the best time to meet.
Quick View When you receive a
meeting request, Quick View helps you better understand how a meeting request
affects your calendar. When creating or responding to a meeting request, a
calendar snapshot appears in the meeting request. You can instantly review any
conflicts or adjacent items on your calendar without ever leaving the meeting
Work with all your accounts in Outlook
Multiple Exchange accounts
Outlook 2010 supports multiple Exchange accounts within an Outlook profile.
IMAP improvements Deleting
messages in an IMAP e-mail account resembles other e-mail account types. When
messages are deleted, they are moved to a Deleted Items folder.
Marking messages for deletion and purging is no longer necessary.
Stay on top of your tasks
To-Do Bar The To-Do Bar has
been improved based on customer requests. In Outlook 2010 there is better access
to all-day appointments and events. Additional improvements include visual
indicators for conflicts and unanswered meeting requests, day separators, and
convenient drag and drop resizing to see more of what you want when you want it.
For more information, see Change
the size or contents of the To-Do Bar.
Save your information
New data file name When you
save Outlook information on your computer a data file is used. In previous
versions of Outlook these files were named Personal Folders files (.pst) and
Offline Folder files (.ost). They are now named Outlook Data File (.pst)
(Outlook Data File (.pst): Data file that stores your messages and other items
on your computer. You can assign a .pst file to be the default delivery location
for e-mail messages. You can use a .pst to organize and back up items for
safekeeping.) and offline Outlook Data File
(.ost) (offline Outlook Data File (.ost): The file on your hard
disk that contains a copy of mail messages and Outlook items. The file is
synchronized with the information saved on a mail or Exchange server. The
offline Outlook Data File has an .ost extension.). For more
information, see Create
a file to save your information.
Easier access to your Outlook Data Files (.pst and
.ost) All earlier versions of Outlook saved your
data files in Personal Folders Files (.pst) and Offline Folders Files (.ost) in
a hidden folder on your computer. In Outlook 2010, any new data file that you
create is saved, by default, in the Documents\My Outlook Files folder. This
makes it easier for you to back up your Outlook data and to locate and copy the
data file to a new computer. For more information, see Create
a file to save your information.
Outlook Social Connector The new
Outlook Social Connector (OSC) connects you to the social and business networks
you use, including Microsoft SharePoint, Windows Live, and other popular
third-party sites. You can get more information and stay in touch with the
people in your network without leaving Outlook. For more information, see Introduction
to the Outlook Social Connector.
Quick Contacts Get faster
access to your contacts including instant messaging and presence indicators with
Quick Contacts without leaving the mail view. With the new Find a
Contact box on the ribbon, you can start to type the name of the person you
are looking for and get instant results — including multiple ways to
connect to the person including instant messaging, phone, mail, and meeting
scheduling. When Microsoft Office Communicator integration is enabled, you can
search your Global Address List (GAL) and Contacts using a type-ahead search
that shows user photos, title, and availability in addition to names.
Hierarchal Address Book You
can pick recipients for messages, meeting requests, and task assignments by
browsing an organization tree view in the Outlook Address Book.
Unified Messaging improvements
Voice mail transcripts Voice
Mail Preview provides a speech to text transcript of the message left on your
Secure voice mail Protected
voice mail helps to secure and limit voice mail to only their intended
View zoom control Zoom in or
out of your mail or calendar views with the new zoom slider control at the
bottom of the window.
Quota Thermometer In the new
Backstage view , your account information includes a visual representation of
how much space is left in your mailbox.
Navigation Pane All commands
and views that were previously in the Navigation Pane
(Navigation Pane: The column on the left side of the Outlook window that
includes panes such as Shortcuts or Mail and the shortcuts or folders within
each pane. Click a folder to show the items in the folder.)
have moved to the ribbon. The order of the folders was also changed to make it
easier to find common default folders, specifically the Inbox and Deleted Items.
Some headers and icons were removed to streamline the appearance of the
Extensibility Outlook 2010
delivers developer requested features that enable application-specific
customization of the Outlook user interface. In addition to improved
programmability of the Outlook UI, the Outlook object model provides support for
new and expanded features in the product such as Conversations and Mobile
Command line switches
Additional command line switches have been added for deployment and
troubleshooting. For more information, see Command-line
switches for Microsoft Outlook 2010.
64-bit support Outlook 2010 is
available in both a 32- and 64-bit version.