Microsoft OneNote 2010 offers several
new features in addition to improvements and enhancements to features introduced
in previous versions. This article summarizes the most significant changes to
help you plan your upgrade.
Universal access to all of your information
With OneNote 2010, you have virtually uninterrupted access to your notes and
information by providing the ability to access your files from anywhere you
are — whether at work, at home, or on the go.
- Sync to the cloud (Windows
Live) Your notebooks are available anywhere from
any computer. This is in addition to the other ways you can sync your
notebooks (file shares, SharePoint, USB drives, etc.).
- OneNote Web App You can
access and edit an entire notebook from a Web browser, even on computers that
don't t have OneNote 2010 installed.
- OneNote Mobile 2010 for Windows Phone
7 If you have Windows Phone 7, you can use
Microsoft Office Mobile 2010 to work with your notes from anywhere—whether
you’re at work, at home, or on the go. OneNote Mobile 2010 is part of Office
Mobile and already on your phone in the Office hub, so you don't need to
download or install anything else to get started. You can use OneNote Mobile
to create or update notes using many of the same tools you’re familiar with in
the desktop version of OneNote, such as inserting voice memos and pictures
into your notes, viewing notes and locating specific pages in a notebook,
creating lists, and opening and editing notebooks that are stored on a
SharePoint 2010 site. You can also add notes to a OneNote notebook that was
created for you and synced to Windows
Live SkyDrive. This way, you can view and edit your notes on your phone
using OneNote Mobile, on your computer using OneNote 2010, or online using the
OneNote Web App in a web browser.
Read more about Office
Mobile 2010 for Windows Phone 7.
If you have Windows Phone 7,
step-by-step help using your phone.
Improved sharing and collaboration
OneNote 2010 supports simultaneous multi-user editing of notebooks. This is
useful for single users who want to work with the same notebook on both a
desktop and a laptop computer simultaneously without locking the file, but it's
even more valuable for groups and teams who are sharing a notebook for
brainstorming, planning ideas, capturing information in meetings, and so on.
Shared notebooks are also useful for families who can use it for planning home
renovations, gardening, recipes, wedding and event planning, and so on.
- Highlighting of unread
notes New content in a shared notebook that someone
else in your group or on your team has added or changed since you last looked
at it is automatically highlighted so you can quickly see what's new. Notebook
tiles, section tabs, and page tabs containing new content are shown in bold so
you can quickly navigate to it.
information Content added or changed in a shared
notebook by anyone other than you is now indicated by a small, color-coded bar
with the author's initials. You can now easily see who added new
information — and where.
- Versioning support You can
now quickly show previous versions of any page, including who wrote it and
when. Changes relative to previous versions of a page are automatically
- Faster synchronization of
pages When multiple people are working on the same
page, synchronization of that page is accelerated so that changes appear to
all authors in near real-time.
Better ways to organize and find notes
Making it easy to capture, organize, and finding information has always been
at the heart of what OneNote does. OneNote 2010 offers several enhancements in
this core feature area.
- Section and page tab
improvements OneNote 2010 makes navigation of
notebooks with a larger number of sections and pages simpler than before, and
it is now easier to create new sections. Additional enhancements include
better visualization of the page tab hierarchy, the ability to collapse groups
of subpages, and the ability to insert new pages from anywhere in your page
- Fast Search for easy
navigation There has never been a faster way to get
to the most often used pages in your notebook. Search results appear as you
type. In addition to page content, Fast Search can search based on notebook
names, section labels, and page titles. Page authors can also quickly search
for recently added content (last day, week, month, and so on) or get a quick
overview of what's changed on any particular day.
- Wiki linking You can now
easily create a link to any existing page in a notebook (or even to a new
page) by simply typing the Wiki link syntax — for example, [[The Page
Title That I Want]] — or by using the new page search experience from
within the Insert Hyperlink dialog box. This enables you to
easily create Wiki like notebooks with lots of cross links across pages.
- Quick filing You can import
information into OneNote in a variety of ways, including Send to OneNote from
Microsoft Outlook and from Windows Internet Explorer, and you can print any
document or file directly to your notebook using the OneNote print driver. The
new Quick Filing popup in OneNote 2010 lets you quickly choose where in your
notebook you want to import something. To make repeated importing easier, this
feature remembers the last places from where you imported content. You can
also search in your Quick Filing locations to find a specific section or page
if you want to move it to a different location.
Easier research and linked note-taking
OneNote is ideally suited as an indispensable companion when researching and
collecting information from other files or on the World Wide Web (for example, a
market analysis study, a class paper, home renovation options, a car purchase,
hotel and flight information, and so on). This often involves looking at a
variety of Web pages and related documents and annotating them. We've enhanced a
number of features in this category to improve this experience.
- Docked OneNote You can now
move the OneNote program window to the side of your Windows desktop, where it
docks alongside other windows (for example, your Web browser, other Microsoft
Office programs, and so on). OneNote minimizes the user interface and shows
you only your current page alongside the other windows.
- Linked Note Taking While in
docked mode, OneNote 2010 can automatically link the notes you take to what
you're looking at — such as a Web page address in Internet Explorer, the
cursor location in Microsoft Word, a specific presentation slide in Microsoft
PowerPoint, and so on. When you later return to OneNote and hover over a
linked note, you'll see a thumbnail preview of the original document, which
you can click to be taken back to what you were looking at when you wrote the
- Automatic text
wrapping OneNote now wraps text outlines to
automatically fit the window size when there is only one outline on the page
(for example, when the OneNote program window is docked to a relatively narrow
window on the side of your desktop).
- IRM protected printouts In
corporate enterprise and training scenarios, you can now more safely
distribute intellectual property and proprietary materials such as product
manuals or lecture notes. Recipients of protected notes can view such content
in OneNote 2010 and annotate them with their own, personal notes. Unauthorized
recipients will not see any of the protected material.
- Print driver for 64-bit operating
systems OneNote 2010 is the first version of
OneNote to offer a native Send to OneNote print driver that fully supports
64-bit versions of the latest operating systems, such as Windows Vista and
Much like OneNote's organizational features, its editing capabilities are a
core feature area. OneNote 2010 offers several enhancements here as well.
- Gallery of basic
Styles OneNote 2010 adds a quick gallery of basic
note-taking styles, such as Heading 1, 2, 3. While not intended to
match the complexity of a word processor's style gallery, these basic styles
provide a quick and easy way to apply a consistent structure and appearance to
recurring types of notes (for example, class or meeting notes).
- Improved bulleted lists A
simple but much requested change, the indentation of first-level bulleted
items in a list now exactly matches the indentation of the previous text.
equations OneNote 2010 supports the ability to add
equations. This is useful for students or anyone else who needs to input math
as part of their notes. This feature is further enhanced on Tablet PCs running
Windows 7, where OneNote can recognize and convert handwritten mathematical
equations in addition to typed ones.
- Mini Translator A new Mini
Translator in OneNote 2010 lets you use your mouse to point to a foreign word
or phrase and see a translation into your native language in a small window.
This is useful for language students, or anyone working in a bi- or
multi-lingual environment and needs help understanding a word or phrase (for
example, from text in a shared notebook or from clipped content from the Web).
The Mini Translator includes a Play button so you can hear the
audio pronunciation of the word or phrase, as well as a Copy
button so you can paste the translation elsewhere in your notebook. No
language packs, language interface packs, or proofing tools need to be
installed on your computer for this feature to work.
The already well-established popularity of OneNote among Tablet PC users
makes its newly added support for touch-enabled operating systems such as
Windows 7 a natural progression.
- Finger panning and
auto-switching On compatible computers running
Windows 7, you can use your finger to scroll and pan around any page in
OneNote 2010. Depending on your input device, OneNote will automatically
switch between pen, pan, and selection.
- Pinch zooming This is a
standard gesture on multi-touch devices, such as a PC running a touch or
multi-touch compatible operating system such as Windows 7. By using a pinch
gesture with your fingers, you can zoom in and out of a notebook page in
OneNote to change the page magnification to your liking.
- Improved navigation
controls Several navigational enhancements have
been added for customers using OneNote 2010 on touch-compatible PCs and
User interface improvements
Like the other Microsoft Office 2010 programs, OneNote 2010 includes the
Fluent™ interface, which consists of a fully customizable visual system of tools
- Ribbon access The Ribbon
provides easy access to the tools and commands in OneNote. It replaces the
toolbars seen in older versions of Microsoft Office programs. The Ribbon in
OneNote was designed to optimize for key note-taking scenarios to make them
easier to use. The Ribbon provides quicker access to the full well of commands
in OneNote 2010 and allows for easier future additions and customizations. To
help maximize your note-taking space on the page, the Ribbon can be hidden
while writing and revealed only temporarily when needed.
- Ribbon customization You can
use customizations to personalize the Ribbon in OneNote 2010 with the tools
and commands that you care most about. You can also create custom tabs and
custom groups that can provide shortcuts to your most frequently used
- Microsoft Office Backstage
view A new addition in Microsoft Office 2010
programs, the Microsoft Office Backstage is the latest innovation in the
Microsoft Office Fluent user interface and a companion feature to the Ribbon.
The Backstage view is where you manage your files and set your program and
- Simplified language
settings Multilingual users can easily access a
single dialog box in OneNote 2010, where preferences can be set for editing,
display, ScreenTip, and Help languages. If you don't have the software or
keyboard layout installed that you need, you are notified, and links are
provided for you to make it easier to resolve such issues.