Check out the hot new features available in PowerPoint 2010!
PowerPoint 2010 introduces some fantastic new tools that you can use to
effectively create, manage, and collaborate with others on your
The new Microsoft Office Backstage view lets you quickly gain access to
common tasks related to managing files, such as viewing document properties,
setting permissions, and opening, saving, printing, and sharing your
A glimpse of the Info tab in the new Backstage
For more information
about the Backstage view, see What
and where is the Backstage view? Also, because the Backstage view replaces
what existed under the Microsoft Office Button , see
happened to the Microsoft Office Button?
Co-authoring enables you and other collaborators to change a presentation at
the same time, instead of having to do so separately. It also prevents anyone
from being "locked out" of a file that is being used by or that is checked out
to someone else. You and your co-authors no longer have to take turns editing a
presentation and then merge different versions of the presentation together
Using a shared location on a Microsoft SharePoint server, people can
co-author content when and where it is convenient. Office 2010 has made it easy
to support additional workflow scenarios by allowing co-authoring to function in
On the File tab, click Info to see the co-authors’
For more information about co-authoring a presentation, see Work
on a presentation at the same time as your colleagues.
With Office Auto-Revisions, you can automatically save different, progressive
versions of your presentations so that you can retrieve part or all of earlier
versions. This is helpful if you forget to manually save, another author
overwrites your content, if you unintentionally save changes, or you just want
to go back to an earlier version of your presentation. You must turn the
AutoRecover or AutoSave settings to take advantage of this capability.
A snapshot of the settings that you can set to turn
on or off Auto-Revisions
For information about automatically saving versions of your presentations,
with Office safe modes.
You can organize large slide decks to be more manageable and easier to
navigate by using sections. Additionally, you can collaborate with others
to create a presentation by labeling and grouping your slides into
sections. For example, each colleague can be responsible for preparing
slides for a separate section.
You can name, print, and apply effects to an entire section.
For procedures on how to manage your slides by using sections, see Organize
your slides into sections.
You can compare your current presentation with another one and combine them
instantly by using the Merge and Compare feature in PowerPoint 2010. This is
helpful if you work with others on presentations and use e-mail or network
shares to communicate changes with others.
This feature is useful when you want to compare two presentations just to see
what differences exist, without the optional goal of saving the combined
You can manage and choose which changes or edits you would like to
incorporate for the final presentation. The Merge and Compare feature minimizes
the time you spend synchronizing edits from multiple versions of the same
Merge and compare presentations edited by two or more people
For more information about merging and comparing a presentation, see Work
on a presentation at the same time as your colleagues.
You can run multiple presentations on a single monitor, side-by-side. Your
presentations are not bound by a main or parent window any longer, so you now
have a great way to reference one presentation while working on another.
Also, you can use the new Reading view to show two presentations in a slide
show in separately managed windows simultaneously, with full animation effects
and full media support.
Work on your presentation even when you’re away from PowerPoint. Store your
presentation on a web server that hosts the Microsoft Office Web Apps. Then, you
can use PowerPoint Web App to open the presentation in your browser. You’ll be
able to view it and even make changes. The Office Web Apps are available by
logging in to Windows Live, or by accessing your organization’s SharePoint
Foundation 2010 site with the Office Web Apps installed.
PowerPoint Web App
For more information about PowerPoint Web App, see the following:
PowerPoint Mobile 2010 for Windows
Phone 7: Edit and view from your phone
If you have Windows Phone 7, you can use Microsoft Office Mobile 2010 to work
with your files from anywhere—whether you’re at work, at home, or on the go.
PowerPoint Mobile 2010 is part of Office Mobile and already on your phone in the
Office hub, so you don't need to download or install anything else to get
You can use PowerPoint Mobile to view and edit presentations (including
presenter notes) stored on your phone, sent to you as email attachments, or
hosted on a SharePoint 2010 site through SharePoint Workspace Mobile 2010. When
you edit a presentation via SharePoint Workspace Mobile, you can save your
changes back to the SharePoint site when you’re online.
With PowerPoint Mobile, you can view or edit your presentations using many of
the same tools you’re already familiar with in the desktop version of
- Customize a presentation by adding or editing notes, or editing text in a
- View SmartArt graphics and other rich formatting, such as tables and
charts, with high-fidelity.
- View your presentations in full screen, with rich graphics and animation
- Open and view a custom show (custom shows allow you to adapt a single
presentation for a variety of audiences).
- Attend meetings remotely by watching broadcast presentations on your
Read more about Office
Mobile 2010 for Windows Phone 7.
If you have Windows Phone 7, get
step-by-step help using your phone.
PowerPoint 2010 is filled with video and photo editing additions and
enhancements. Additionally, transitions and animations have separate tabs and
are smoother and richer than ever. And, there are some new photo-based additions
to SmartArt graphics that may surprise you.
Embed, edit, and play a video in your
With PowerPoint 2010, when you insert videos into your presentations, they
become part of the presentation file. No more missing video files as you move
your presentations around.
You can trim your videos, add synchronized overlay text, poster frames,
bookmarks, and fades to your videos. And, as you can do with pictures, you can
also apply a border, shadow, reflection, glow, soft edges, 3-D rotation, bevels,
and other designer effects to your videos. Furthermore, when your video plays
back, so do all the effects.
For more how-to videos and procedures on how to use video in your
presentations, see the following:
Trim an audio or video clip
Trim your video or audio clips to remove parts that are not pertinent to the
message of your clip and to make the clip shorter.
For procedures on how to trim video or audio clips see:
Use bookmarks in your audio and video
You can add bookmarks to indicate time points of interest in a video or audio
clip. Use bookmarks as a way to trigger animations or to jump to a specific
location in a video.
While delivering a presentation, bookmarks are useful in helping you to find
specific locations in an audio or video clip.
Use bookmarks to indicate time points of interest in an audio or
For more information about using bookmarks in your video and audio clips, see
or remove a bookmark for audio and video clips.
Link to a video from a web site
You can now insert videos to your slides from social media web sites such as
YouTube or hulu, and more. Each web site generally provides an embed code that
allows you to link to the video from your presentation.
Locate and copy the embed code, and then paste it into
To link to a video on a web site, see Embed
a video in your presentation and see the section entitled 'Link to a video
file on a web site'.
Apply artistic textures and effects to
With PowerPoint 2010, you can apply different artistic effects to your
pictures to make them look more like a sketch, drawing, or painting. Some of the
new effects include Pencil Sketch, Line Drawing, Chalk Sketch, Watercolor
Sponge, Mosiac Bubbles, Glass, Cement, Pastels Smooth, Plastic Wrap, Glow Edges,
Photocopy, and Paint Strokes.
An example of four of the artistic effects (From top left to
bottom right): Line Drawing, Glass, Cement, Photocopy
For procedures on using artistic effects with your pictures, see Apply
an artistic effect to a picture.
Remove the background and other unwanted
portions of a picture
Another advanced picture editing option included in PowerPoint 2010 is the
ability to automatically remove unwanted portions of a picture, such as the
background, to accent or highlight the subject of the picture or to remove
A picture with and without the background
To remove the background of a picture or other unwanted portions of a
picture, see Remove
a picture background.
Crop your pictures with more
You can use the enhanced cropping tools to trim and efficiently remove
unwanted portions of pictures to get just the look that you want and make your
Crop out parts of a picture that you do not want
For information on how to use the picture cropping tools, see Crop
New SmartArt graphic picture
In this new version of PowerPoint, we have added a new type of SmartArt
graphics layout where you can tell your story with pictures. There are also
other new SmartArt graphic layouts. Even better, if you have pictures on your
slide you can quickly convert them to a SmartArt graphic, just like you can do
Using this layout to create a SmartArt graphic is simple:
- Insert the SmartArt graphic picture layout.
- Add your photograph(s).
- Write descriptive text.
There are several different picture layouts to choose from.
An example of a SmartArt graphic picture layout
For procedures and more information about using SmartArt graphics, see the
Use transitions with 3-D motion graphic
With PowerPoint 2010, you can captivate audiences with new, fluid transitions
between slides that include motion paths and rotations in a true 3-D space.
For more information about using transitions between slides, see the
Copy and paste animated effects from one
object (text or shapes) to another
The Animation Painter in PowerPoint 2010 allows you to copy animations,
similar to how you would use the Format Painter to copy text formatting. With
Animation Painter, you can copy animation effects from one object and paste them
to another object.
For more information about the Animation Painter, see Duplicate
animations with the animation painter.
Add a screenshot to a slide
Quickly add a screenshot to your PowerPoint 2010 presentation without having
to leave PowerPoint. After you add the screenshot, you can use the tools on the
Picture Tools tab to edit and enhance the image.
Capture and add screen shots quickly and easily to your
For more information about adding screen shots to your slides, see Insert
a screenshot or screen clipping.
The following are some of the new options available for you to distribute and
deliver your presentation.
Make your presentations portable for
By embedding audio and video files directly into your presentation, you make
it more portable for sharing. Embedded files eliminate the need to send more
than one file. You can now have confidence knowing that your animated, narrated,
multimedia presentation will play without a glitch.
You'll save disk space and improve playback performance by compressing your
Additionally, you can save your slide show to a disc and then anyone with a
standard DVD or disc player can watch and enjoy it.
Compress your slide show and then share it
For procedures on how to make your presentations portable for sharing see the
Turn your presentation into a
Turning your presentation into a video is a new way to distribute and deliver
it. When you want to give a high-fidelity version of your presentation to
colleagues or customers (either as an e-mail attachment, published to the web,
on a CD or DVD), save it as a video file.
And you can control the size of the multimedia file and the quality of your
Create a video using the contents of your presentation
For procedures on how to create a video from your presentation, see Turn
your presentation into a video.
Broadcast your slide show
Broadcast your slide show directly to a remote audience by taking advantage
of your Windows Live account or a broadcast service provided by your
You can now broadcast a slide show where your audience needs only a browser
and a phone. You, as the presenter, require PowerPoint. You will have complete
control over slide advancement, and your audience simply follows along in their
Broadcast and present your message to a remote audience
For more information and procedures on how to use the Broadcast feature, see
your presentation to a remote audience.
Identify and resolve accessibility
The Accessibility Checker helps you to identify and resolve accessibility
issues in your PowerPoint files. You can fix any potential problems that might
keep someone with a disability from accessing your content. If your PowerPoint
files have any potential accessibility issues, an alert appears in the Microsoft
Office Backstage view that lets you review and repair those issues. You can see
the alert by clicking the File tab. Under Prepare
for Sharing, click Check for Issues, and then click Check Accessibility.
For more information about using the accessibility checker, see Accessibility
Turn your mouse into a laser
When you want to emphasize a point on a slide, you can turn your mouse
pointer into a laser pointer.
In Slide Show view, simply hold down CTRL, click the left mouse button, and
Specify the color you want for your laser pointer
For more information about using the laser pointer, see Turn
your mouse into a laser pointer or Always
show the pointer during a presentation.