How-To: Use the New Clip Organiser

Curriculum Area: English/ Mathematics/ Studies of Society and Environment/ Science

Grade Level: Yrs 2 and up

Application: Microsoft® Word 2003 and PowerPoint® 2003

Tip: Use the new Clip Organiser to manage clip art and media files.

Description: The new Clip Organiser in Microsoft Office 2003 lets you work with clip art and media files (that is, sounds and movies) in many ways. You can preview the many pictures and media files, copy or drag them to a document, and also add more files to the collection from sources such as the Internet, a scanner, or a digital camera.

Curriculum-related Clip-Art Collections:
  • Science: solar system (astronomy), rocks and minerals, plant life, oceans and seas, mammals, reptiles, insects, biomes, weather pictures and movie clips, animal sound files
  • Studies of Society and Environment: maps, land formations, Australian history, ancient history, current events, historical movie clips and speeches
  • Mathematics: geometric shapes, Mathematics in the real world
  • English: pictures for story starters, authors
  • PE/PDH: action pictures and media clips, individual sports such as baseball or basketball, health issues such as smoking, human body (body systems), diseases
  • Music: pictures and sounds of brass instruments, woodwind instruments, string instruments, percussion instruments, musicians, composers
  • Visual Arts: artists, famous paintings by artist, Impressionism, water colours, perspective
  • Holidays: ANZAC Day, Christmas, Valentine's Day
How To:
  1. You can open the Clip Organizer in two different ways:

    1. With Word 2003 or PowerPoint 2003 open, choose Insert > Picture > Clip Art. Choose Organize Clips at the bottom of the Clip Art Task Pane.
    2. Click Start, then point to All Programs > Microsoft Office > Microsoft Office Tools, and then click Microsoft Clip Organizer.
  2. Look at the clip art by clicking a category in the Collection List on the left (for example, Academic within Office Collections).
  3. If you want to search for a specific piece of clip art, such as an Australian flag, click the Search button.
  4. To copy a clip-art picture to a document in Word or PowerPoint:

    1. In the Collection List Task Pane, click the drop-down arrow next to the picture you want, and then click Copy. Switch to your document, and paste the picture by clicking Paste on the Edit menu.
    2. Open one of your Word or PowerPoint documents. Then open the Clip Organizer so it is on top of your document. Drag a picture over to your document, and drop it where you would like to place it (the drag-and-drop technique). Use the text-wrapping features if you want to drag the picture somewhere else on the page or control how the words wrap around the picture.
  5. To copy a media file (movie/animation or sound file) to a slide in PowerPoint, drag the file to a PowerPoint slide. View the slide show to see and hear the media files.
  6. To add a new collection (that is, a category, such as Solar System Pictures) to the Clip Organizer, first click the Collection List button. Next, click My Collections at the top of the list. Select New Collection from the File menu. Type a name for the new collection, and then click OK.

    You can now add pictures to this new collection in the following ways:

    1. To copy a picture from another clip-art collection to your new folder, first use the Search button to find a picture that you would like to copy. Click the drop-down arrow next to the picture, and select Copy to Collection. Select your collection (folder), and then click OK.
    2. To add clips from a variety of sources, select Add Clips to Organizer from the File menu. Select Automatically, On My Own, or From Scanner or Camera.
      Note: If you already have a group of pictures saved to your disk, select On My Own so you can specify which ones you want to add to this new collection. Select the picture by clicking it, or select multiple pictures by clicking while holding down the CTRL key. Click Add To, select your collection (folder), and click OK. Then click Add.
  7. From the Tools menu, choose Clips Online to explore a large collection of online clip-art resources. Note: You must be connected to the Internet in order to view these online resources.

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